📖 Overview
A location on a record shows whatever was chosen — the levels picked, a name somebody typed, or both together. Nothing is added to stand in for a part that was not used, so a shorter location is not a fault.
🧭 How to use
Open any list — inspections, issues or register logs.
Read the Location on the row, or open the record to see it in full.
To find records for a place, filter by the project or by a level of the nomenclature.
❓ FAQ
1. Why does this record show only "Building A" with no floor?
Because that is all that was chosen. Any level is a complete choice, so the record shows exactly what the person picked.
2. Why does this record show a name with no building or floor at all?
The place was not in the list, so the person typed their own name instead. That is allowed.
3. Is something missing? I expected a dash or "(none)".
No. Nothing stands in for a part that was not used — no dash, no "(none)", no empty brackets. A shorter location is complete.
4. My older records all show a full location. Did they change?
No. Records made before this change always had a typed name, and they display exactly as they always have.
5. Where do I find a record whose location is just a typed name?
Filter by the project. It sits at the project root, because it does not belong to any level.
6. Has anything changed in search, filters, reports or exports?
No. They all work exactly as before, and carry whatever location the record holds.
7. Someone typed the wrong name on a record. Can it be fixed?
Yes — rename it from the web app.
8. Two records show a similar location. How do I tell them apart?
Locations are not required to be unique. Use the date and who created the record.
9. What is the difference between the slash and the comma in a location?
A slash means one level deeper — Tower A / 5th Floor is a floor inside a tower. A comma means several items in the same place — Col C1, Col C3, Col C5 are three columns on that one floor. So Tower A / 5th Floor / Interior / Col C1, Col C3, Col C5 reads as: three columns, in the interior, on the fifth floor of Tower A.
10. This record names three columns. Is it three inspections?
No — it is one. The person inspected all three in one visit and ticked all three. One checklist, one approval, one record.
11. I filtered on one column. Will I see records that also covered other columns?
Yes. A record that names Col C1, Col C3, Col C5 is returned when you filter on Col C3, exactly like a record that names only Col C3. Nothing is hidden because it covered more than one item.
12. Does a record that names three items get counted three times?
No. It is one record and is counted once.
13. In Excel the location has commas in it. Will it split across columns?
No. The whole location stays in one cell, commas and all.
14. The items are not in the order the person ticked them.
Correct — they always read in your project's own order. That is deliberate, so two records covering the same items read identically and can be compared.
15. My project's Nomenclature type was changed. Do my older records lose their comma?
No. Every record keeps the location it was saved with and reads exactly as before, and filtering on any one of its items still finds it.
⚠️ Good to know
A shorter location means fewer levels were picked — not that data is missing.
A typed-name-only record is found by filtering on the project, not on a level.
Slash = one level deeper. Comma = several items in the same place. They are never interchangeable.
A location naming several items is one record, found by filtering on any one of them.
🔗 Related articles
2.2.10 Choosing a location: levels, your own name, or both — how the location is chosen in the first place.